Description : Administration Officer. Company : Queensland Corrective Services. Location : Rockhampton QLD+3 locations
To provide administration support role to their supervisor such as the General Manager, Industries, Offender Development. The administration functions include, but are not limited to; court videoconferencing, centre personal and professional visits, accounts payable, trust accounts, site administration, industries, offender development and General Manager support.
In this role you will:
- Participate in the development, implementation and evaluation of efficient and effective work systems.- Perform data entry and enquiry functions on database programs.- Examine incoming correspondence to determine action.- Distribute and register incoming and outgoing correspondence.- Undertake general administrative duties as requested supporting management including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets, answering telephone enquiries, photocopying and faxing.- Book travel including accommodation, car hire and flights.- Provide advice on general administration aspects of the area operations.- Designate cost codes and arrange approval of invoices.- Liaise with officers at all levels within both public and private sectors in relation to the office activities.- Manage own work-flow by negotiating and confirming work priorities for work completion in consideration of the needs of other officers.- Efficient time management skills and the ability to prioritise tasks as demands arise and with competing priorities.- Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.- Ensure the confidentiality of all documentation handled and maintain a secure filing system.- Process professional and personal visitor bookings for the centre.- Provide information about visitor booking processes and answer queries on the day of the visit.- Accounts receivable and accounts payable functions in SAP.- Support stock control functions (MYOB).- Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and conduct banking as required.- Control and maintain all monies receipted for prisoner trust funds, prepare necessary documentation for banking of same, including attending to any general enquiries regarding prisoners' trust monies.- Check and compile weekly prisoner remuneration payments, including the correct payment of the amenities allowance and board and lodging where applicable.- Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners.- Prepare documentation for valuables and monies for prisoner's transfer, monthly reconciliations and disposal of prisoners' unclaimed cash and valuables.- Undertake the IT system administrator role providing centre support for the phone and computer systems.- Provide administration for asset and fleet management.
